CCSD Video Management Systems

The Columbia County School District (CCSD), located in Evans, Georgia, is issuing a Request for Proposal (RFP) numbered HC-03-17-26A for the procurement of 23 video management systems. The systems must be Dell PowerEdge R740XD server configurations with specified components including Intel processors, Samsung memory modules, Dell storage drives, network interface cards, iDRAC9 enterprise licenses, and associated accessories—each unit comprised of 11 distinct line items with designated part numbers and quantities. Proposals must be submitted via email to Hudson.Chandler@CCBOE.net by 2:00 p.m. EST on March 17, 2026, with file submissions not exceeding 18 megabytes and electronic signatures accepted. Bidders must be authorized distributors and must provide a completed Business References Form documenting a minimum of three business references for similar goods or services. Pricing must remain valid for a minimum of 45 days and should exclude all federal, state, and local sales and use taxes, as CCSD is a tax-exempt organization with Federal Tax ID 58-6000217. Award will be made at CCSD's sole discretion to the most responsive and responsible bidder based on references, interviews, price, experience, and delivery capability; the district reserves the right to reject any or all bids or solicit new bids.

Only new items are acceptable under this procurement, with reconditioned items explicitly prohibited. Inside delivery is a mandatory requirement, including unloading and placement in a designated first-floor area with no pallet delivery permitted. No specific set-asides for disadvantaged enterprises, minority-owned businesses, or women-owned businesses are identified in the RFP documentation. No incumbent vendors or current contractors are referenced, and no existing infrastructure or technology integration requirements are specified. The proposal documents do not contain an explicit budget range or estimated award value; however, vendors should anticipate competitive pricing for enterprise-grade server equipment with comprehensive licensing and delivery services included.