CCS Request for Proposals – Multifunction Copiers, Maintenance, and Supplies

Columbus County Schools (CCS) in North Carolina is soliciting proposals from qualified vendors for the acquisition, maintenance, and supplies of multifunction copiers, fax machines, and printers. CCS is seeking efficient, cost-effective solutions that support its administrative and educational needs while ensuring reliable service and long-term equipment sustainability. The contract term is 3 years with two 1-year optional extensions. Bids are due by November 22, 2024, and the anticipated service start date is January 20, 2025. The bid requires pricing for the equipment, maintenance, supplies (excluding paper), delivery, installation, training, and all other associated costs. CCS reserves the right to reduce or increase quantities based on budgetary limitations. The award will be made to the lowest and most advantageous bidder based on factors such as price, quality, reputation, delivery, durability, and conformance to specifications.

CCS is committed to the Historically Underutilized Business (HUB) program and encourages participation from minority, women, and disabled-owned businesses. The procurement does not list any incumbent vendors or current contractors, and there is no information provided about any existing infrastructure or technology that requires integration. The procurement documents do not specify a budget range or award value, but indicate that the award will be made based on the lowest and most advantageous bid.