Caterpillar equipment, OEM parts and services, term contract

Palm Beach County Board of County Commissioners, Procurement Department is requesting quotations for Caterpillar equipment, OEM parts, and services under RFQ 27-0008/RR, with responses due November 13, 2026 at 4:00 p.m. Palm Beach County local time. A 5% local preference is available for quoters maintaining a permanent place of business in Palm Beach County, and a 10% preference applies to certified small businesses within the lowest responsive, responsible bid range under the Small Business Development program.

Quoters must be authorized Caterpillar manufacturers or distributors providing equipment, replacement parts, and related services. The resulting contract will be a term agreement with pricing and service terms negotiated based on the selected quoter's response. All quoters and subcontractors must register as vendors in Palm Beach County's Vendor Self Service system prior to contract award. The RFQ incorporates extensive federal compliance requirements including E-Verify employment eligibility verification, Davis-Bacon prevailing wage provisions where applicable, debarment and suspension certifications, and nondiscrimination and drug-free workplace certifications. Responses must also comply with Florida Statutes regarding foreign contracts and boycotts of Israel.

Pricing must be fixed and firm for ninety days from submission and remain firm throughout the contract term. The solicitation includes Achieve Procurement Initiative goals requiring documentation of prime contractor and subcontractor participation via Schedules 1–4, with Schedule 1 identifying SBE or non-SBE status and work percentages for each entity, Schedule 2 detailing subcontractor scope, Schedule 3 tracking subcontracting information with each payment request, and Schedule 4 recording actual payments with notarized signatures.

The RFQ was revised as of July 22, 2026. Questions are due November 6, 2026 at 4:00 p.m. E-mailed responses are acceptable. Amendment #1 modifies the original contract terms, conditions, pricing, or scope related to Caterpillar equipment, OEM parts, and services.