Caterpillar equipment, OEM parts and services, term contract

Palm Beach County Board of County Commissioners' Procurement Department is requesting quotations for Caterpillar equipment, OEM parts, and services under term contract RFQ #27-0008/RR, with quotes due November 13, 2026 at 4:00 p.m. local time and the questions deadline November 6, 2026 at 4:00 p.m.

Small Business Development (SBD) program participation carries a preference available to certified small businesses within ten percent of the lowest responsive, responsible vendor quote. A five percent local preference applies to quoters with a permanent place of business in Palm Beach County, and a separate five percent Glades local preference applies to Glades-based businesses providing services within the Glades area.

The scope covers Caterpillar equipment and related OEM parts and services to support county operations. Specific equipment quantities, contract term length, and renewal options are not detailed in the preamble. Pricing must be firm for ninety days from submission to permit evaluation and award, and must remain firm through the initial term and any renewal periods.

All quoters must register as vendors in Palm Beach County's Vendor Self Service (VSS) system prior to contract award. All subcontractors must also register. When subcontractors or subconsultants are used, Prime Contractors must complete and submit Schedules 1–4 tracking SBE or non-SBE designations and subcontractor work percentages and dollar amounts; Schedule 3 and Schedule 4 are resubmitted with each payment request to document actual disbursements.

The solicitation requires compliance with E-Verify employment eligibility verification, debarment and suspension certifications, and drug-free workplace certification. The contract is subject to federal and state laws covering equal employment opportunity, commercial non-discrimination, and public records requirements. No specific contract value or funding source is identified.