Catering Services

The Maine Department of Transportation Human Resources Training Unit is requesting proposals for catering services under RFP #202605089, with proposals due September 8, 2026 at 4:00 p.m. local time (extended by Amendment 1). The State intends to make multiple awards.

Bidders must hold valid Maine catering and/or restaurant licenses and Maine Sales and Use Tax licenses. Services include beverage service (coffee, tea, juice, bottled water), light and full breakfasts, lunch, snacks, and special dietary accommodations for full and multiple-day employee training programs. Primary place of performance is the John E. Dority Safety and Performance Training Center in Fairfield, Maine, with occasional service at five regional offices and other locations throughout the state. MaineDOT requires minimum 48-hour notice for catering requests and will provide facility access and cleanup coordination.

Bidders must submit fixed per-person rates for breakfast and lunch. All catering costs, including travel, mileage, dishware, utensils, and service items, must be included in per-person rates, which are subject to adjustment at the beginning of each Federal Fiscal Year based on GSA rate increases.

The contract period runs from October 15, 2026 through October 15, 2027, with two optional renewal periods: October 16, 2027 through October 15, 2029, and October 16, 2029 through October 15, 2030. Evaluation will be scored on 100 points: 35 points for organizational qualifications and experience, 35 points for proposed services, and 30 points for cost. Cost scores will be calculated mathematically, awarding 30 total points to the lowest bidder with proportional reductions for higher costs. Questions are due August 24, 2026. Appeals must be filed within 15 calendar days of award notification.