Catering products & other specialty foods(UW-MAD)[19-5844-A2]

The University of Wisconsin-Madison, located in Dane County, is seeking bids for a comprehensive catering products and specialty foods contract through its Purchasing Services department. The solicitation, designated as RFB 19-5844-A2, covers 13 specialty food categories including specialty meats, seafood, retail ice drinks, juices, Asian foods, canned herbal tea, pico de gallo, specialty pasta, popcorn products, Wisconsin-based snack foods, and other specialty items. Bids are to be submitted electronically by June 22, 2021, at 2:00 p.m. CDT, with vendors required to provide pricing through a percent discount from current price lists or a percent markup from cost. The initial contract term will run from July 1, 2021, through January 30, 2022, with potential automatic renewal for two additional one-year terms. Mandatory requirements for bidders include maintaining a minimum 98 percent weekly fill rate, compliance with pandemic and emergency protocols, and delivery five days per week to multiple campus locations while adhering to a 30-foot truck length restriction.

The procurement encourages participation from Wisconsin-certified Minority Business Enterprises, with a 5 percent goal, as well as Woman-Owned Businesses and Disabled Veteran-Owned Businesses with a 1 percent goal. Bidders must submit comprehensive documentation including a signed Request for Bid Form, Bidder Response Sheet, specifications, descriptive brochures, Itemized Bid List, Vendor Information Sheet, Client Reference List with a minimum of three references, and current IRS Form W-9. Insurance requirements are stringent, mandating workers compensation coverage, commercial general liability of at least $1,000,000, and automobile liability of $1,000,000. While the University does not guarantee specific purchase quantities, payment terms are established as Net 30 days upon acceptance and verification of goods. The bid allows for governmental and educational discounts, and prices will remain firm for 60 days from the bid opening date, with all pricing to be F.O.B. Destination and delivery charges and risk of loss borne by the contractor.