Cashless system for oregon state hospital patients

The Oregon Health Authority (OHA) is conducting a Request for Proposals (RFP) for a Cashless System for Oregon State Hospital (OSH) Patients, targeting a comprehensive solution to enable patients to purchase goods at internal hospital stores using a prepaid contactless card. The procurement seeks a System Solution with specific technological requirements, including online ordering capabilities, ID badge scanning functionality, and integration with the agency's electronic health records. Key deliverables include installation, configuration, implementation, maintenance, and support of a Software-as-a-Service (SaaS) solution. The RFP originally scheduled proposal submissions for March 13, 2023, but subsequent addenda have extended the due date to April 4, 2023, with a projected notice of award on April 5, 2023. Vendors must submit detailed proposals through OregonBuys, including a comprehensive Cost Sheet (Attachment D), and participate in scheduled demonstrations. The contract is anticipated to be a two-year agreement with potential renewal options, focusing on reducing procurement complexity and system costs for the Oregon State Hospital.

The OHA actively encourages participation from diverse business enterprises, specifically seeking proposals from Certified Disadvantaged Business Enterprise (DBE), Minority-owned Business Enterprise (MBE), Women-owned Business Enterprise (WBE), Service-Disabled Veteran-owned (SDV), and Emerging Small Business (ESB) firms. Vendors are required to submit a Certified Disadvantaged Business Outreach Plan (Attachment E) if subcontracting opportunities exist. While specific budget ranges are not explicitly detailed in the provided documents, the RFP includes provisions for Maximum Not-To-Exceed Compensation and fixed pricing for deliverables and Subscription Services. The sample contract indicates compensation will be structured with specific terms, including a retention amount and defined fee structures. No information about incumbent vendors was provided in the documentation. The procurement targets a technological solution that will seamlessly integrate with existing OSH infrastructure, with a focus on creating a modern, efficient payment system for hospital patients.