Casework, repair and replacement, term contract

The Palm Beach County Board of County Commissioners issued Invitation for Bid #22-064/ZG on March 18, 2022, for a firm, fixed-price term contract providing casework repair and replacement services at various county locations throughout the jurisdiction. The solicitation encompasses repair and replacement of wood veneer casework and plastic laminate casework, including services such as repair of damaged Formica, replacement of cabinet doors and drawers, and replacement of cabinetry hardware. Work is organized into two geographic lots: Lot #1 covers countywide services excluding the Glades area, and Lot #2 covers the Glades area west of 20 Mile Bend. The contractor must provide all labor, materials, tools, equipment, and supervision necessary to complete services. Pricing is submitted as an hourly rate for standard work performed during regular business hours (8:00 a.m. to 5:00 p.m., Monday through Friday, excluding county holidays), with no overtime permitted and no additional compensation for travel or mobilization. Prices must remain firm for 90 days from bid submission and throughout the initial and any subsequent renewal terms. The bid submission deadline was April 28, 2022, at 4:00 p.m. to the Palm Beach County Purchasing Department. Required qualifications include maintenance of Commercial General Liability Insurance of at least $500,000, Business Auto Liability Insurance of at least $500,000, and Workers' Compensation Insurance as required by Florida statute, as well as compliance with E-Verify employment eligibility verification and criminal history background checks for certain county facilities. Bidders must provide three professional references demonstrating similar work experience within the past three years, and all parts and materials must be accompanied by original manufacturer documentation with pricing not exceeding the bidder's price to its most-favored customer or current market price, whichever is lower.

The solicitation includes a 5% Small Business Enterprise (SBE) price preference for certified SBEs bidding within 10% of the lowest non-SBE bid, and a 5% local preference for bidders with permanent places of business in Palm Beach County or the Glades area. The contract term is twelve months with options to renew for four additional twelve-month periods, all subject to mutual written agreement and Board appropriation of funds. The anticipated contract value is $170,000 over the initial twelve-month period. No incumbent vendors or current contractors are listed in the solicitation materials, and no existing infrastructure or technology integration requirements are specified. This opportunity is open to qualified firms that can meet the insurance, staffing, and reference requirements outlined in the procurement documents.