Casework, repair and replacement of, term contract

Palm Beach County Board of County Commissioners issued Request for Quotation (RFQ) #250568/ZG for casework repair and replacement services on a term contract basis, with quotations due April 27, 2018, at 4:00 p.m. local time. The procurement seeks a qualified contractor to furnish labor, supervision, tools, equipment, and materials necessary to repair and replace wood veneer casework and plastic laminate casework at various County locations on an as-needed basis throughout the contract term. Deliverables include repair of damaged Formica on existing casework, replacement of damaged cabinet doors and drawers, and replacement of cabinetry hardware such as hinges, drawer slides, handles, and shelving fasteners; however, the contract does not authorize the purchase of stand-alone materials or equipment. Bidders must submit pricing as a single, fixed hourly rate for standard casework repair and replacement services performed Monday through Friday between 8:00 a.m. and 5:00 p.m., excluding recognized holidays, with the hourly rate including all labor, supervision, equipment, tools, transportation, and other costs necessary to complete services. Required qualifications include three professional references, Commercial General Liability Insurance at $500,000 per occurrence, Business Auto Liability Insurance at $500,000 combined single limit, and Workers' Compensation insurance in accordance with Florida Statute Chapter 440, along with a one-year warranty against defects in materials and workmanship.

The initial contract term is twelve months or until the estimated amount is expended at the County's discretion, with the successful bidder having the option to renew for four additional twelve-month periods subject to mutual written agreement and annual appropriations. Palm Beach County ordinances establish local preference and Small Business Enterprise (SBE) set-asides for eligible vendors, who receive consideration within 10 percent of the lowest responsive and responsible bid. Materials and parts must be supplied at the bidder's cost based on actual cost plus shipping, not to exceed the bidder's price to its most favored customer or current market price, whichever is lower. The anticipated contract value is $90,000 over the initial twelve-month term, providing a defined budget range for this service procurement.