Cartridge filter, pre-membrane, purchase and delivery

Palm Beach County Board of County Commissioners' Purchasing Department issued Request for Quotation #750838/MB on July 22, 2021, for the purchase and delivery of pre-membrane cartridge filters for use at various Water Treatment Plants throughout the county. The procurement seeks firm, fixed pricing to establish a term contract for three specific items: 5,000 units of 1-micron cartridge filters (40" length), 10,000 units of 5-micron cartridge filters (40" length), and 10,000 units of 5-micron cartridge filters (39" length). Only Parker Hannifin Corporation and MGS filter products currently approved by the Palm Beach County Water Utilities Department are acceptable, with specific model numbers identified for each item. All items must meet detailed specifications including construction requirements, efficiency ratings, material composition, and certification standards such as FDA approval, NSF Standard 61 Certification, and ISO 9001 Certification. Quotations were required to be submitted to the Purchasing Department no later than 4:00 p.m. on July 30, 2021, with faxed or emailed responses acceptable. The award was to be made on an all-or-none, total offer basis to the lowest responsive, responsible quoter, with delivery required within ten calendar days of receiving a term contract delivery order to Water Treatment Plants #3 (Delray Beach), #9 (Boca Raton), and #11 (Belle Glade).

The contract was structured for an initial term of twelve months or until the estimated amount was expended, with renewal options for four additional twelve-month periods at the County's discretion, subject to mutual written agreement and appropriation of funds. Unit prices were required to remain firm for the initial term and any renewal periods. Small, minority, and women-owned business (S/M/WBE) vendors certified by Palm Beach County may receive consideration if their pricing was within 10% of the lowest responsive, responsible vendor price, and local preference provisions applied to quoters with a permanent place of business in Palm Beach County or the Glades. The F.O.B. point was destination, with the successful vendor assuming all responsibility and risk in transit. The County reserved the right to increase or decrease total quantities as necessary to meet actual requirements with no minimum order requirements stipulated, and retained the ability to add or delete delivery locations at no additional cost to the County.