Carmody® Environmental Health Services

The Florida Department of Environmental Protection (DEP) is pursuing a single-source procurement with Carmody Environmental Health Services for a specialized document scanning project within the Division of Water Resource Management's Onsite Sewage Program (OSP). This one-year project focuses on converting historic paper septic system records into a digital management software platform, supporting the transfer of the Onsite Sewage Program from the Department of Health to DEP. The specific services include comprehensive document preparation, digital scanning of historic paper records, uploading and maintaining scanned records, conducting quality assurance processes, and disposing of paper records. The project's key objectives are to create a uniform statewide system for managing onsite sewage treatment and disposal system (OSTDS) records and ensure efficient digital record management. The procurement is posted on September 12, 2025, with a final date for information receipt on October 6, 2025. Carmody/SepticSearch is identified as the sole provider of these specialized services due to their existing system tailored to Florida's septic system permitting rules and compliance documents.

This procurement appears to be a non-competitive, single-source contract specifically targeting Carmody Environmental Health Services, with no explicit set-aside designations or restrictions on organizational types. Carmody has an established history of providing these services to County Health Departments for over a decade, which supports their unique positioning for this project. The estimated dollar amount for this procurement is $320,000, representing a significant investment in digital record management infrastructure. The project will leverage Carmody's existing technological platform, which is specifically designed to integrate with Florida's regulatory requirements for onsite sewage systems. The procurement supports a critical transition of record management responsibilities from the Department of Health to DEP, ensuring continuity and consistency in managing historical septic system documentation across the state.