Car Seats

The State of Maine Division of Purchases is soliciting bids for a Master Agreement to supply car seats to the Maine Injury Prevention Program (MIPP), with bids due January 24, 2008. The contract will have a one-year term with potential extension by the State Purchasing Director with contractor consent.

The scope includes multiple car seat models — convertible seats, combination seats, booster seats, and specialty models such as baby beds. Bidders must supply at least one combination seat model compatible with a wide variety of vehicles, convertible seats accommodating rear-facing children up to at least 30 pounds, and at least one combination seat with a harness rated over 40 pounds. Historical purchasing data indicates annual volumes of approximately 2,200 units across various models, though actual orders will be determined on an as-needed basis. Bidders must complete an attached Excel spreadsheet listing their offerings; those bidding alternate models must provide descriptive literature.

Pricing must remain firm for the contract term and must include all shipping and handling costs to distribution sites throughout Maine. The State anticipates multiple awards based on the lowest bid for each car seat model meeting specifications. Orders of $5,000 or less will be processed directly via email; larger orders require Division of Purchases approval. Successful bidders must demonstrate capability to process orders through an email-based system, maintain accurate shipment tracking records, and fulfill requests within 48 hours.

Bidders are required to indicate their willingness to extend contract pricing to Maine political subdivisions and school districts. The contract includes a cancellation clause allowing the Director of the Division of Purchases to terminate with 30 days' written notice. Distribution occurs through a statewide network of approximately 30 delivery locations and 50 fitting stations spanning 16 Maine counties.