Car Seat Distribution Program for MSP OHSP

The Michigan State Police Office of Highway Safety Planning (OHSP) issued a Request for Proposal on February 10, 2021, for a Car Seat Distribution Program seeking qualified manufacturers or manufacturer-authorized distributors to supply child safety seats for distribution to low-income and underserved families through child passenger safety technician networks across Michigan. The solicitation requires bidders to supply four specific Evenflo child safety seat models over a three-year period: the Maestro Car Seat (3,000 units), the SureRide Convertible Car Seat (9,000 units), the Big Kid Booster Seat High-Back (3,500 units), and the Big Kid No Back Booster Seat (1,960 units). Seats must be shipped directly to designated Michigan delivery locations within thirty business days of order receipt with tracking information provided to OHSP. The proposal deadline is 9:00 a.m. Eastern on March 3, 2021, with an anticipated contract begin date of June 22, 2021, for a three-year term with potential renewal for up to two additional one-year periods. Evaluation will be based on product quality (30 points), service and delivery capabilities (35 points), and vendor questions worksheet responses (35 points), with proposals scoring 80 or more points eligible for pricing evaluation. Pricing must be firm for the entire contract length, and contractors must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, as well as Automobile Liability Insurance with $1,000,000 per accident limits.

The RFP contains mandatory minimum requirements stipulating that bidders must be the manufacturer or manufacturer-authorized distributor of the proposed car seats, with the State reserving the right to independently verify distributor status. Service level agreements establish a 100 percent compliance standard for timely and accurate deliveries, with service credits of $100 per occurrence for the first five non-compliant deliveries in a calendar year and $500 per occurrence thereafter. No specific set-aside designations or restrictions on organizational types are mentioned in the available documentation, and no incumbent vendors or current contractors are identified. All invoices must include purchase order number, quantities, descriptions, locations, unit prices, shipping costs, and delivery dates, with payment via Electronic Funds Transfer within 45 days of invoice receipt. Contracts equal to or exceeding $250,000 require State Administrative Board approval, though the specific budget range or award value is not explicitly stated in the RFP summary.