Caps, gowns and tassel sets

The Cleveland Metropolitan School District (CMSD) is soliciting proposals under RFP-21424 for Caps, Gowns, and Tassel Sets to establish term contracts with qualified vendors for graduation attire. The procurement seeks to supply approximately 2,300 cap, gown, and tassel sets annually across the district's 30 schools, covering high schools, campuses, and academies. The required graduation sets must accommodate sizes ranging from small to plus sizes, be functional for heights between 4'5" and 6'11", and constructed of non-see-through woven polyester with both matte and shiny finish options. Proposals are due on August 21, 2025, at 12:00 pm, with a deadline for submitting questions on August 8, 2025. The evaluation process will consider multiple factors including price, prior experience, service quality, and understanding of district needs, utilizing a weighted scoring system that emphasizes pricing and service capabilities. The contract will initially run from October 1, 2025, through September 30, 2028, with potential renewal options extending through September 30, 2030.

The district has established a Diversity Business Enterprise (DBE) participation goal of 20% for supply contracts, requiring specific documentation and subcontractor involvement from diverse businesses. Vendors must provide comprehensive cost proposals that include per-set pricing, individual item costs, and potential quantity discounts, along with details on emergency/overnight shipping and rush service fees. While specific incumbent vendors are not mentioned, the RFP indicates a structured approach to vendor selection that prioritizes both cost-effectiveness and service quality. The contract appears designed to accommodate the district's annual needs with flexibility for pricing adjustments and potential volume changes. Although a precise budget range is not explicitly stated, the anticipated annual order of 2,300 sets suggests a significant procurement opportunity for qualifying vendors who can meet the district's detailed specifications and diversity participation requirements.