Canvas Innersole Material

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department has issued an Invitation for Bids (IFB) soliciting canvas innersole material for its Clements Unit Shoe Factory located in Amarillo, TX. The specific procurement seeks 8,400 sheets of H95 sponge tan/Osnaburg canvas innersole material with precise technical specifications, including 25" x 44" sheet dimensions, 1/8" sponge tan foam, and a composition of 65% polyester/35% cotton top fabric with ethylene vinyl acetate foam. Detailed material requirements include specific density and weight parameters for the innersole material. The bid opening is scheduled for February 5, 2025, at 3 P.M., with vendor questions due by January 24, 2025, at 12:00 PM (CST). Vendors must deliver the materials within 30 days of award, with F.O.B. destination pricing and prepaid freight. Electronic bid submissions are preferred via BIDS@TDCJ.TEXAS.GOV with a 10 MB attachment limit per email, with hard copy submissions accepted as an alternative. Bidders must comply with specific security requirements for deliveries to correctional facilities, including mandatory security escorts and strict contraband restrictions.

While no specific set-aside designations are explicitly mentioned, the procurement appears to include preference options for Texas-based vendors and products. Vendors must maintain a valid Texas Identification Number System (T.I.N.S.) number and Federal Employer Identification Number (EIN) prior to contract award. The solicitation requires compliance with E-Verify employment verification systems and includes comprehensive terms regarding vendor qualifications, including provisions for electronic funds transfer and potential audit rights. Although no incumbent vendor is identified, the document indicates that purchases are exempt from State Sales tax and Federal Excise tax. Vendors must submit bids on TDCJ's designated forms, with bid prices remaining firm for 30 days from the bid opening date, and payments will be processed within 30 calendar days after receipt of uncontested invoices or successful goods receipt. While no specific budget range is provided, the procurement is for a specific quantity of 8,400 innersole material sheets, suggesting a defined but undisclosed contract value.