Campus Vending Services

Umpqua Community College is soliciting proposals for Campus Vending Machine Services under a commission-generating concession agreement, with proposals due November 10, 2026 and questions due October 22, 2026 at 12:00 Noon Pacific Time. This is a self-funded concession requiring no College expenditure; the selected vendor will furnish, install, stock, and maintain snack and beverage vending machines at no cost to the College and pay commissions to the College based on a percentage of gross sales.

The scope covers twenty existing machines (thirteen beverage and seven snack) at eleven main campus buildings, three off-site housing facilities, and the Riddle Truck Yard. Current combined annual sales are approximately $60,420. Proposers must submit detailed pricing for common products including water, beverages, snacks, and healthier options; healthier options must constitute at least thirty percent of product slots in each machine. The College retains final approval over all vend prices and may require price increases with at least thirty days' written notice and documented cost justification. Proposers may optionally propose a Minimum Annual Guarantee.

The initial contract term is five years, with an option to renew in one-year increments for up to five additional renewals, with an anticipated start date of Winter 2027 following full execution.

Evaluation criteria are weighted as follows: product quality and healthy options (30 points); service and operations (25 points); financial value to the College (25 points); experience and references (10 points); equipment and technology (5 points); and implementation and transition plan (5 points). No bidder's conference is scheduled; prospective vendors may seek clarification through written submission.