Campus Scheduling Software

Brunswick Community College in North Carolina is requesting proposals for campus scheduling software under an RFP Lite due September 9, 2026 at 3:00 PM EST via the Ariba Sourcing Module, with vendor questions due September 1, 2026 at 3:00 PM EST.

The college seeks a comprehensive scheduling solution to manage academic and event scheduling across all campus locations. The software must integrate with the institution's current Ellucian Colleague student information system and support importing academic class schedules, creating events and meetings, managing room characteristics and restrictions, handling workflow processes, generating notifications, invoicing, and producing customizable reports. Vendors must provide architecture diagrams and security documentation demonstrating compliance with GovRAMP security requirements appropriate to data classification levels, with interim periods of twelve to twenty-one months to achieve verified status depending on data sensitivity. Data storage and processing must be restricted to the United States. The solution must meet enterprise architecture requirements, integrate identity and access management, include disaster recovery capabilities, support data migration, and comply with accessibility standards.

The contract term is one year beginning October 1, 2026, with the State retaining the option to extend for two additional one-year periods at its sole discretion. Vendors must submit detailed cost proposals covering both software subscription and non-warranty maintenance and support services for Year 1 (October 1, 2026 to September 30, 2027), with optional Year 2 and Year 3 costs. Payment terms are Net 30 days after receipt of a correct invoice, with initial payments made after final acceptance of services. Vendors are responsible for all travel expenses and delivery within fourteen consecutive calendar days of purchase order receipt.

The college anticipates awarding the contract to one vendor based on best value analysis. The State reserves the right to reject any or all offers, request best and final offers from qualified vendors, and make partial or multiple awards if advantageous.