Camera System for the Sames Auto Arena
Open State & local contract opportunity Posted
- Solicitation number
- RFP 2026-069
- State
- Texas
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Carolina Sandoval clsandova@ci.laredo.tx.us (956) 794-1732
Opportunity details come from constructionbidsource.com. Updated .
About this opportunity
The City of Laredo, Texas is requesting proposals for purchase, installation, conversion facilitation, testing, and training of 32 IP cameras at the Sames Auto Arena under an RFP, with proposals due October 15, 2026 at 5:00 p.m. Central Time and a mandatory walk-through on October 7, 2026 at 10:00 a.m. A 5% local-vendor preference under Laredo ordinance 2018-O-175 applies to vendors maintaining a local business address.
The scope is a turn-key installation of 32 IP cameras with recording solutions, network video recorders, surveillance hard drives, joystick controllers, television monitors, Cat6A cabling, Dell OptiPlex computers, and miscellaneous components. Hanwha Vision is the preferred camera brand; Bosch and Axis are approved as equivalent alternatives. All connections are wired to the Sames Arena Network with no Wi-Fi required. The proposal must include a detailed implementation plan covering project schedule, data conversion, and training for application functional leads and end-device users; a bill-of-materials specifying all application modules, licensing, hardware, design, project management, engineering, installation, and testing costs; and a one-year maintenance and support warranty with minimum Tier 2 helpdesk support available 24/7, direct-dial phone number, four-hour on-site response time, and remote support capability.
The City of Laredo owns the property; ASM Global manages the arena and will define functional requirements and provide final acceptance. Project completion is required within six weeks of purchase order issuance, subject to weather and site-condition delays. Evaluation uses a best-value framework under Texas Local Government Code Chapters 252 and 271, scoring Technical Approach and Site Utilization (30 points), Experience and Qualifications (20 points), Implementation Plan and Timeline (20 points), Training (10 points), Maintenance and Warranty (10 points), and Cost Effectiveness (10 points). Questions are due October 8, 2026 at 3:00 p.m. Central Time. Proposals remain valid for 120 days. Required submittals include Conflict of Interest Questionnaire, Non-Collusive Affidavit, Certificate of Interested Parties (Form 1295), and proof of insurance.
Opportunity text
Legends Global is requesting proposals for purchase, installation, conversion facilitation, testing and training for 32 IP Cameras to be installed through the arena. The project is to be considered a Turn-Key installation for the awarded vendor responsible for all aspects of the project. Though the awarded vendor is responsible for all aspects of the project, the implementation team will also be comprised of Legends Global staff assigned to work with the awarded vendor for facilitation and project success. Proposal requires an implementation plan to include but not be limited to: project implementation plan, project schedule, data conversion plan, training plan for application functional lead(s), end-device user training as to device and application functionality. Proposal requires a bill-of-materials to include but not be limited to: all application, modules and licensing costs, all hardware costs and all services, design, project management, engineering, installation, training and testing. Proposal requires a 1-Year maintenance and ON Site/Remote inclusive support warranty cost to be submitted with proposal to include but not be limited to the following pre-defined and provided at time of proposal submittal: all aspects of application support and maintenance, minimum of Tier 2 helpdesk support with direct-dial phone number for 24/7 support, support of system remotely when required, on-site support when required 4hr response time, communication plan to include titles, email address and phone numbers for escalation list.
Files
| File | Type | Posted |
|---|---|---|
| Bid Invitation - 2026-10-04T175754.703.pdf |
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