Camera Maintenance and Repair Services - IFB 24C013003

The California Department of Highway Patrol (CHP) has issued Invitation for Bid (IFB) #24C013003 for Camera Maintenance and Repair Services, specifically targeting the CHP Academy's Community Outreach and Marketing Section, Graphic Services Unit located in West Sacramento. The procurement seeks a contractor to provide comprehensive maintenance and repair services for camera and photo equipment from brands including Canon, Nikon, Sony, and others. Key deliverables include equipment pickup, delivery, repair, technical assistance, and a mandatory 90-day warranty on parts and labor. The solicitation requires bidders to provide detailed service capabilities for maintaining photographic equipment at 3500 Reed Avenue. The bid is due on April 8, 2025, with a proposed contract start date of June 1, 2025, and a two-year agreement term ending May 31, 2027. Evaluation will focus on selecting the lowest responsive and responsible bidder, with the contract awarded based on comprehensive service capabilities and competitive pricing.

While no strict set-aside designations are mandated, the solicitation includes provisions for potential Disabled Veteran Business Enterprise (DVBE) participation, though the DVBE requirement has been specifically waived for this procurement. The contractor must maintain substantial insurance coverage, including $1,000,000 in Commercial General Liability and Automobile Liability, along with workers' compensation insurance. The total contract budget is set at $24,000 for the two-year term. CHP reserves significant contractual flexibility, including the right to cancel the agreement with 30 days' notice or immediately for cause. The solicitation emphasizes the importance of reliable, prompt repair services for critical photographic equipment used in community outreach and marketing functions. Potential bidders should carefully review the detailed specifications, which outline precise equipment handling protocols, expected repair timelines, and comprehensive reporting requirements.