Cambridge Maintenance Shop Gate Preventative Maintenance and Repair Services

The Maryland State Highway Administration is requesting bids on preventative maintenance, inspection, testing, repair services, and replacement parts for automated gate systems at the Cambridge Maintenance Shop in Dorchester County under IFB 829444mddotDOGATE30SB, with bids due July 8, 2026 at 2:30 p.m. local time and questions due July 2 at 12:00 p.m. This is a Small Business Reserve Procurement restricted to certified small business vendors as defined under Maryland State Finance and Procurement Article 14-501 through 14-505.

The scope covers quarterly preventative maintenance inspections and corrective repair services for four gate operators (LiftMaster SL595 and SL585 models) and associated equipment including photo cells, vehicle loop detectors, and electrical controls. Bidders must possess a minimum of five years of experience servicing commercial gate operators, employ qualified technicians, maintain Maryland business licensure, and provide their own labor and equipment without subcontracting. Emergency response is required within four hours during normal business hours (7:00 a.m. to 3:30 p.m., Monday through Friday), with emergency callouts outside normal hours compensated at 150 percent of normal labor rate. Work must commence within seven calendar days of notification.

The contract carries a 36-month base period with no renewal options, or upon reaching $50,000 in contract value, whichever occurs first. The bid includes 12 estimated quarterly preventative maintenance inspections, 60 estimated repair labor hours at straight time, 6 estimated trip fees for repairs, and parts and materials estimated at $3,000 MSRP. Award is on a single-award basis to the lowest responsive bid. Bidders must carry Commercial General Liability insurance of $1 million per occurrence and $2 million annual aggregate, Workers' Compensation insurance, and vehicle insurance. No federal funding, MBE participation goal, or VSBE participation goal applies. Proposals must include references, a bid affidavit, and a bidder information sheet. No pre-bid conference or site visit is scheduled.