Calibration & Correlation of Skid System

The Michigan Department of Transportation (MDOT) issued a Request for Quote (RFQ 220000000144) on January 24, 2022, soliciting calibration and correlation services for the agency's Pavement Friction Test (Skid) System. The primary scope of work includes annual calibration and correlation of a two-sided skid trailer system utilizing 501 tires on the left side and E-524 tires on the right side, performed in accordance with ASTM E-274 and E-2793 standards. Additional deliverables encompass skid system maintenance and repair inspection, potential minor repairs to brakes, suspension, air supply, water supply, and gauges, optional arrival correlation for the left side at 40 mph if requested, and provision of a driver or operator in 4-hour shift increments if needed. Bidders must demonstrate that they are a calibration center recognized by the ASTM E-17 Committee and capable of performing calibration and correlation per current ASTM E2793 procedures. All contract activities must be completed within 90 days from receipt of the purchase order, with a comprehensive report summarizing work performed and calibration results submitted within 30 days of completion. The bid response deadline was 3:00 p.m. Eastern on February 4, 2022, with written questions due by 3:00 p.m. Eastern on January 27, 2022, and answers posted by 5:00 p.m. Eastern on January 28, 2022. Award will be made to the responsive and responsible bidder receiving a pass on all evaluation criteria with the lowest price, and bidders may protest the award within three business days of the Notice of Intent to Award posting.

Mandatory insurance requirements include Commercial General Liability ($1,000,000 each occurrence, $2,000,000 general aggregate), Automobile Liability ($1,000,000 per accident), Workers' Compensation per applicable law, and Employers Liability ($500,000 each accident). Bidders must submit five required documents to meet RFQ specifications: documentation verifying ASTM E-17 Committee recognition and calibration capabilities, a completed Vendor Questions Worksheet, Schedule A with all bidder response boxes completed, a completed Schedule B with firm, fixed pricing, and a Certificate of Insurance. Vendors are responsible for providing all labor, equipment, materials, and supplies necessary for performance, with all costs including one-time charges and setup fees included in the bid. Payment will be made within 45 calendar days of invoice receipt or final acceptance of deliverables, whichever is later, through Electronic Funds Transfer (EFT), and vendors are encouraged to offer quick payment terms. The RFQ documents do not identify any set-aside designations, incumbent vendors, current contractors, or specific award values or budget ranges; however, the competitive nature of the procurement and requirement for firm, fixed pricing suggests MDOT is seeking cost-effective calibration services from qualified, responsible vendors capable of meeting stringent technical and insurance standards.