Caldwell County Road Materials, Fuel, Oil & Lubricants

Caldwell County, Texas is requesting bids for unit pricing on road materials, fuel, oil, and lubricants for the County's Unit Road Department under RFB 26CCP02B, with sealed bids due September 17, 2026 at 2:00 p.m. Central Time.

The scope spans flexible base materials (3/4" and 1-1/2" commercial base), asphalt emulsions (SS1 and HFRS2), aggregates (Grade 3 and 4 cover stone), hot and cold mix asphalt (Type A and Type D), motor oil, hydraulic fluid, chassis grease, anti-freeze, regular unleaded fuel, and No. 2 diesel. All road materials must meet TXDOT 2024 specifications. Materials will be delivered to one of five designated locations: Main Office in Lockhart, County Pit Yard, Dale Yard, Fentress Yard, or Luling Yard. Bidders must provide unit pricing on an at-plant pick-up basis and a flat-rate county-wide delivery charge for all purchased materials to any County-designated location.

The County estimates purchasing 25,000 tons of 1-1/2" base, 500 tons of 3/4" base, 345,000 gallons of slow set emulsion, 64,000 gallons of rapid set emulsion, 2,500 tons of cover stone, 2,000 tons of cold mix, and 17,000 gallons each of regular unleaded and diesel fuel during the contract period. Fuel pricing may be adjusted based on weekly average Oil Price Information Service (OPIS) Rack Pricing for Austin, Texas, with the supplier's profit margin held constant; initial pricing must remain firm for 90 days, with adjustments thereafter only through certified statement or affidavit. The contract term runs October 1, 2026 through September 30, 2027. The anticipated award date is September 24, 2026.

All bids must include completed appendices covering conflict of interest questionnaires, anti-lobbying certifications, Section 504 compliance, Israel and energy company boycott verifications, firearm non-discrimination certification, and proof of insurance including $1,000,000 in commercial general liability and comprehensive automobile liability. Written questions are due by 5:00 p.m. on September 10, 2026.