Cairns XR2 Technical Rescue Helmets, Visor & Headlamp

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Public Safety, is issuing a Request for Quotations (RFQ) for technical rescue helmets and associated equipment. The procurement seeks forty units each of four specific items: Cairns XR2 Technical Rescue Helmets (non-vented, black with silver prism trim), Cairns Ocular Visor Assembly XR2, Cairns L2XR Headlamp for fire helmets with Li-ion batteries, and Cairns Charger L2XR with Micro USB connectivity. All helmets must comply with NFPA 1951:2020 standards for technical rescue protective ensembles and ANSI/ISEA Z87.1 standards for eye and face protection, and must include integrated LED headlamps with proximity and spot beams, rechargeable battery packs, charging equipment, and a ten-year manufacturer's warranty from the date of manufacture. Quotations must be submitted through the State of Maine's Advantage Vendor Self Service (VSS) system by 4:00 p.m. Eastern Standard Time on April 29, 2026, with delivery anticipated by June 1, 2026, and all items must be delivered in a single shipment to the Fire Marshal's Office in Augusta, Maine. Bidders must provide complete documentation including manufacturer information, pricing, manufacturer literature, warranty information, and an equivalency document for any alternative items proposed, with unit pricing for the complete set of all four items under FOB Destination shipping terms. The State will conduct evaluation on a best value basis considering compliance with specifications, delivery timelines, and overall State interests, and reserves the right to negotiate with the lowest-priced qualified bidder and to purchase additional units at the bid price for six months following award.

The RFQ does not identify any set-aside designations, minority or disadvantaged business enterprise (DBE) requirements, or restrictions limiting the types of organizations that may respond to this procurement. No incumbent vendors or current contractors are referenced in the solicitation materials. The contract will be executed as a single Buyer Purchase Order award, and bidders are responsible for all costs related to quotation preparation and must provide proof of compliance within forty-eight hours if requested by the State. No Best and Final Offers will be requested; all bidders are expected to submit their best pricing with their initial quotation. While the specific budget or award value is not explicitly stated in the RFQ, the procurement is for 160 total units across four line items (40 units each), with all shipping costs to be included in the FOB Destination pricing, indicating a moderate to substantial contract value depending on manufacturer pricing.