Cafe/kitchen equipment and ice machines maintenance

The State Accident Insurance Fund Corporation (SAIF), an independent public corporation created by the Oregon Legislature, is requesting proposals for maintenance, on-call, and emergency services on cafe and kitchen equipment and ice machines at SAIF offices in Salem and Lake Oswego, with proposals due July 9, 2026 at 3:00 PM PT.

The scope requires preventative maintenance services on equipment listed in Attachment F according to manufacturer specifications, with quarterly maintenance unless otherwise specified, and on-call and emergency response services within agreed-upon timeframes for equipment malfunctions. The contractor must serve three locations: High Street Building, Parkway Building, and 2 Centerpointe in Lake Oswego. Proposers must submit firm quotations itemized by quarterly scheduled-maintenance rates and hourly pricing for on-call or emergency calls across all three sites, including anticipated travel expenses over the three-year contract term.

Insurance requirements include workers' compensation; professional liability with a minimum of $1,000,000 per claim; commercial general liability with a minimum combined single limit of $2,000,000 per occurrence and $4,000,000 annual aggregate; and automobile liability of at least $1,000,000 per accident. All contractor employees must complete criminal background checks at the contractor's expense prior to initial facility access.

The contract term is three years, from September 1, 2026 through August 31, 2029. SAIF anticipates awarding a single contract. Selection criteria include proposed cost, proposed contract terms, qualifications of key personnel, response times for on-call and emergency calls, and references. Questions are due June 25, 2026 at 3:00 PM PT, with responses published by June 30. Proposer interviews are tentatively scheduled for July 14–16, 2026. Contract award is anticipated August 3, 2026.