Caboose Protective Cover Structure

Nelson County Board of Supervisors, Virginia, is soliciting sealed bids under IFB #2026-CABOOSE for the furnishing and construction of an open-air protective cover structure over the historic Piney River Caboose, with bids due November 10, 2026 at 2:00 p.m. Bidders must hold a Virginia contractor license under Title 54.1, Chapter 11 of the Code of Virginia and a current Nelson County Business License.

The project is a durable, code-compliant protective roof structure at 3124 Patrick Henry Highway, Piney River, Virginia 22964, designed to preserve visibility of the caboose while protecting it from weather exposure. Bidders must submit evidence of qualifications, including previous experience, compliance certifications covering employment discrimination, drug-free workplace, federal immigration law compliance, and non-debarment status, along with a completed Bidder's Qualification Statement form.

Award is on a lump-sum base bid to the lowest responsive and responsible bidder, and the county reserves the right to reject any and all bids. Bid security is a certified check, cash, or acceptable bid bond equal to 5% of the base bid. Upon award, a performance bond and labor and material payment bond at 100% of the awarded contract price are required, or a certified check, cashier's check, or cash escrow in that amount. Liquidated damages are $1,000 per day for late completion. Local permit fees are waived for contractors holding a Nelson County Business License, which otherwise carries a $30 flat fee.

An optional pre-bid conference is scheduled for November 2, 2026 at 2:00 p.m. in Room 420 of the Thomas Harvey Meeting Room at the Courthouse in Lovingston, Virginia, with a site visit to follow. Questions are due November 3, 2026 at 2:00 p.m. Bids may be submitted electronically through eVA Virginia's Marketplace or delivered to the Board of Supervisors office at 84 Courthouse Square, P.O. Box 336, Lovingston, Virginia 22949. Bids will be publicly opened and read aloud. Award is anticipated November 13, 2026, with construction to be completed by December 31, 2026. Inquiries go to Grace Mawyer, Director of Finance & HR, at 434-263-7136 or gmawyer@nelsoncounty.org.