Cabling systems, installation and repair of, term contract

Palm Beach County Board of County Commissioners' Purchasing Department issued Invitation for Bid #17-009/LC for a competitive procurement of cabling systems installation, integration, maintenance, and repair services on a five-year term contract basis. The scope encompasses voice and data cabling infrastructure support across approximately 200 County facilities with potential expansion to additional County-owned buildings, including inter-building and intra-building installations, copper and fiber optic cabling, coax cable, hybrid copper cable, jack terminations, patch panels, wire termination units, information outlets, patch cables, wire racks, fiber optic equipment, and active/passive network components serving Voice Services Systems and Enterprise Network systems. Bidders must hold current Florida Electrical or Communication and Sound Contractor licensure from the Construction Industry Licensing Board and employ or contract a Registered Communications Distribution Designer (RCDD). Pricing is structured on a time and material basis with Section A labor rates (standard and overtime hourly rates for cable technicians, AutoCAD/technical services, RCDD personnel, cable splicers, supervisors, and specialized services such as core drilling) weighted at 70 percent and Section B material pricing at 30 percent for award determination calculation. Service response times are defined as emergency service within two to four hours, routine trouble service within eight hours, and time and material service within five working days, with all work required to comply with National Electrical Code, ANSI/TIA standards, Florida Accessibility Code, and applicable local codes. The mandatory pre-bid conference was scheduled for March 2, 2017, at 10:00 a.m. at the Palm Beach County Purchasing Department with attendance required or bidders faced disqualification, and the original bid submission deadline was April 6, 2017, at 4:00 p.m. local time, with two addenda issued on March 14, 2017, and March 27, 2017.

A mandatory 15 percent Small Business Enterprise (SBE) participation goal applies to all work, with schedule requirements for SBE documentation and activity reporting throughout the contract term. Bidders must provide a $5,000 bid bond and upon award, a $500,000 performance and payment bond, with required insurance including $1,000,000 Commercial General Liability, $1,000,000 Business Auto Liability, and Workers' Compensation coverage. The successful bidder must meet with Information Systems Services (ISS) representatives within five business days of award notification to discuss job procedures and scheduling. No specific incumbent vendors or current contractors were identified in the solicitation documents, nor was a specific award value or budget range disclosed; however, the contract structure indicates firm, fixed pricing with potential for significant volume given the 200-plus facility scope and five-year term. Palm Beach County reserved the right to reject any or all bids and to award non-exclusively or acquire goods through State of Florida contracts if offering lower pricing, providing flexibility in the procurement approach.