Cable & wire, traffic, purchase of, term contract

The Palm Beach County Board of County Commissioners, Purchasing Department, issued Request for Quotation (RFQ) #150839/CC on July 13, 2016, for the purchase of cable and wire products for the Traffic Division on a term contract basis. The solicitation encompasses eight line items comprising various types of traffic signal cables, loop wire, lead-in wire, and guy wire with specific technical specifications conforming to IMSA and ASTM standards. Annual estimated quantities total 243,000 feet across all items, including 24,000 feet of 4-conductor cable, 28,000 feet of 7-conductor cable, 12,000 feet of 12-conductor cable, 4,000 feet of 19-conductor cable, 125,000 feet of loop wire, 35,000 feet of lead-in wire, and 15,000 feet each of two types of guy wire. All cable and wire must be delivered on non-returnable spools with specified arbor hole sizes within forty-five calendar days of receiving a term contract delivery order, and all products must be furnished with factory or manufacturer warranty against defects in materials and workmanship, effective upon delivery and acceptance. Quotations were due on July 21, 2016, at 4:00 p.m., with faxed or emailed responses acceptable. Responses must include manufacturers' product names and numbers, cut sheets, sketches, and descriptive literature demonstrating compliance with detailed technical specifications, with failure to provide matching documentation or complete product identification resulting in rejection. Unit pricing must remain firm for ninety days from the opening date and throughout the initial and any subsequent renewal terms, and awards will be made on an item-by-item basis to the lowest responsive and responsible vendor.

The contract term consists of twelve months or until the estimated amount is expended at the County's discretion, with four optional renewal periods of twelve months each, exercisable upon mutual written agreement and subject to Board appropriation of funds. Palm Beach County provides a five percent local preference to quoters with a permanent place of business in Palm Beach County and an additional five percent preference to Glades businesses, both calculated for award determination purposes only. Vendors certified as small businesses within ten percent of the lowest price shall receive preference under the SBE (Small Business Enterprise) program provisions. All vendors must comply with the Palm Beach County Criminal History Records Check Ordinance, Non-Discrimination Policy requirements, and must register in the County's Vendor Self Service system, maintain a non-discrimination policy consistent with County Resolution R-2014-1421, and submit a completed Certification of Business Location with a valid Business Tax Receipt to qualify for local preference consideration. No incumbent vendors or budget values are specified in the solicitation documentation provided.