Cable and wire, traffic, purchase and delivery of, term

Palm Beach County's Board of County Commissioners, through its Purchasing Department, issued Request for Quotation #300531/AW for the purchase and delivery of traffic signal cable and wire on a 12-month term contract basis with four optional renewal periods. The procurement encompasses eight line items including traffic signal cables in multiple conductor configurations (4, 7, 12, and 19 conductors), loop wire, lead-in wire, and two specifications of guy wire. Estimated 12-month quantities total 8 spools of 4-conductor cable, 11 spools of 7-conductor cable, 3 spools of 12-conductor cable, 3 spools of 19-conductor cable, 55 spools of loop wire, 75 spools of lead-in wire, 2 spools of 1/4-inch guy wire, and 1 spool of 3/8-inch guy wire, all of which must meet specified IMSA and ASTM technical standards. Quotations were due on July 18, 2017, at 4:00 p.m. (Palm Beach County local time) and were to be submitted via fax or email to Buyer Albert Wong. The County evaluated proposals on an all-or-none basis, awarding to the lowest responsive and responsible bidder, with vendors required to bid on every item or face rejection. Pricing was required to remain firm for 90 days from the opening date and throughout the initial contract term, with any renewal periods adhering to original terms and unit prices. Delivery was required within 45 calendar days of receiving a term contract delivery order, with F.O.B. point at destination and all transportation costs included in the quoted price, and all items required factory or manufacturer warranties.

The County offered a 5% local preference for vendors with a permanent place of business in Palm Beach County or the Glades and an additional 5% preference for small business enterprises (SBEs) certified by Palm Beach County and within 10% of the lowest bid. All vendors were required to comply with non-discrimination policies and criminal history record check requirements as conditions of contract award. Payment would be made upon delivery, acceptance, and proper invoicing, with the Florida Prompt Payment Act applicable to all transactions. No incumbent vendor or budget range was specified in the solicitation documents, and no existing infrastructure or technology integration requirements were identified. This procurement represents a standard supplies and services contract for municipal traffic control materials with flexibility for contract extension based on performance and mutual written agreement between the County and the successful vendor.