CAAM_IFB 25233_Exhibition Installation Services

The California African American Museum (CAAM) has issued an Invitation for Bid (IFB) for Exhibition Installation Services, seeking qualified contractors to provide comprehensive museum-standard installation services across multiple gallery spaces. The procurement covers a one-year contract period from September 15, 2025, to September 14, 2026, with potential extensions for two additional years. Contractors will be responsible for art installation, deinstallation, transportation, fabrication, and logistical support for approximately 10 exhibitions per year across Gallery 1, Gallery 2, Gallery 3, Gallery of Discovery, and Theater Gallery. Key qualifications include 10-15 years of demonstrated museum exhibition installation experience and completion of at least three museum or gallery projects in the past year. The mandatory pre-bid conference is scheduled for August 18, 2025, at 10:30 AM, with bid submissions due on August 28, 2025, at 1:30 PM. Bidders must provide a certificate of general liability insurance, comprehensive references, and demonstrate compliance with California civil rights laws, criminal background clearance requirements, and COVID-19 contractor policies.

The IFB includes specific provisions for small business (SB) and Microbusiness (MB) preferences, with a notable Disabled Veteran Business Enterprise (DVBE) incentive. Contractors will be paid upon completion of services, with itemized billing submitted and processed in arrears. While no specific incumbent vendors are mentioned, the procurement emphasizes support for diverse business enterprises and includes detailed requirements for insurance, operational capabilities, and professional standards. The cost proposal requires bidders to submit pricing for each contract year, with an estimated 10 exhibitions per year, though the specific total contract value is not explicitly stated in the provided documentation. Bidders must navigate complex compliance requirements, including providing evidence of professional capabilities, insurance documentation, and adherence to state-level regulatory standards for museum installation services.