C5613264-D, Alarm System Maintenance and Monitoring Services

The California Department of Corrections and Rehabilitation (CDCR), Division of Adult Parole Operations (DAPO), issued an Invitation for Bid (IFB) C5613264-D for alarm system maintenance and monitoring services at two locations: Santa Rosa Parole Unit and Ukiah Parole Unit. The contractor shall provide comprehensive 24-hour monitoring, full maintenance services including scheduled inspections, repairs, and parts replacement on an as-needed basis for state-owned security alarm systems. Deliverables include local alarm response, central office alarm transmission to police and fire departments, system maintenance and testing, emergency repairs with an eight-hour response time during business hours, and parts replacement using manufacturer or authorized dealer pricing. Qualified bidders must hold a California Contractors State License Board specialty license (Class C-7, C-10, or B General Building) and an Alarm Company Operator (ACO) license from the California Department of Consumer Affairs, Bureau of Security and Investigative Services (BSIS), with all monitoring completed at an Underwriter's Laboratory (UL) certified central station. Bidders must submit detailed rate sheets covering monthly 24-hour monitoring fees, emergency call rates, alarm response charges, inspection and repair rates, and repair parts costs for each of three fiscal years (2026-27, 2027-28, and 2028-29). The bid evaluation is based on the lowest responsible bidder whose bid complies with all requirements. Critical deadlines include a letters of inquiry submission deadline of April 1, 2026, bid submissions due on April 27, 2026, by 11:00 AM, a public bid opening scheduled for April 28, 2026, at 2:00 PM, and anticipated service commencement on July 1, 2026, with a contract term extending through June 30, 2029.

The state established a 25% small business participation goal and offers a five percent (5%) preference to certified small and micro businesses (not to exceed $50,000) and a Disabled Veteran Business Enterprise (DVBE) incentive ranging from one to five percent based on participating DVBE participation levels. Bidders may offer a discount for invoices paid within 30 days (minimum one percent or $50). Workers' compensation and commercial general liability insurance of $1,000,000 per occurrence are required. No vertical or horizontal preference is offered, though DVBE participation is encouraged. The state reserves the right to reject any and all bids and to terminate the agreement with 30 days' written notice. Specific budget or award values were not disclosed in the procurement documents; pricing is to be determined through the competitive bidding process based on the detailed rate sheets submitted by qualified contractors for each line item and fiscal year.