C5613203-D Badge Refinishing and Destruction Services

The California Department of Corrections and Rehabilitation (CDCR), Contracts Management Branch is issuing an Invitation for Bid (IFB) for Badge Refinishing and Destruction Services to support the Division of Adult Parole Operations (DAPO). The contractor shall provide comprehensive badge services on an as-needed basis, including refinishing, stripping, re-lacquering, polishing, inscribing, and destruction of state parole agent badges regardless of manufacturer or original source. Specific deliverables encompass three service types: retired agent badges with "RETIRED" ribbons and corresponding nameplates; promotional agent badges with ribbons reflecting new rank; and badge destruction with written documentation of the destruction method and date. All services must include provision of nameplates, ribbons, and badge wallets as specified in individual service requests. The contractor must provide all necessary travel, labor, materials, shipping, and handling, with completed work to be returned to specified parole offices via certified mail. Key deadlines include a letter of inquiry submission deadline of March 4, 2026, bid submission deadline of March 18, 2026 at 11:00 AM, and public bid opening on March 19, 2026 at 2:00 PM. The anticipated contract commencement date is July 1, 2026, with a three-year term ending June 30, 2029. Awards will be made to the lowest responsible bidder whose bid complies with all requirements.

The procurement includes a Small Business Preference Program offering a five percent (5%) preference for certified small and micro businesses, not to exceed $50,000 in preference value. Additionally, a Disabled Veteran Business Enterprise (DVBE) incentive ranging from 1% to 5% is available for bidders proposing qualified DVBE subcontractor participation, not to exceed $500,000, though DVBE participation is voluntary and not mandatory. All bidders must comply with extensive state requirements including conflict of interest disclosures, drug-free workplace certifications, Darfur Contracting Act compliance, workers' compensation and liability insurance with a minimum of $1,000,000 commercial general liability per occurrence, and if services are performed at CDCR facilities, tuberculosis testing, security clearance, and Prison Rape Elimination Act (PREA) compliance. Bidders must submit electronic bids in PDF format to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov with all required documentation including the Bidder Acknowledgement/Certification form (OBS 300), Rate Sheet (Exhibit B-1), Contractor Certification Clauses, payee data records, and evidence of insurance. The state's estimate for this three-year agreement is $242,121.00 total contract value, awarded on a competitive low bid basis.