C5612706-D, Rebid 5 - Fire Suppression System Services

The California Department of Corrections and Rehabilitation (CDCR) issued this Invitation for Bid (IFB) for Fire Suppression System Services at Deuel Vocational Institution (DVI) in Tracy, California, establishing a Master Agreement for comprehensive maintenance, inspection, repair, testing, and certification of fire suppression systems. The scope of services encompasses sprinkler systems, standpipe systems, kitchen hood fire protection systems, clean agent systems, chemical systems, fire alarm panels, fire pumps, and related equipment, with deliverables including semi-annual and annual maintenance inspections, quarterly inspections, annual fire pump services, five-year testing and certification, hydrostatic testing, and 24-hour emergency and overtime support at 150% of the hourly repair rate. Qualified contractors must maintain a location within 250 miles of DVI, possess a valid California Contractors State License Board C-16 Fire Protection Contractor specialty license, provide proof of factory training or three years of documented experience for service technicians, maintain Commercial General Liability insurance of $1,000,000 per occurrence and Auto Liability of $1,000,000 per claim, and ensure all service technicians possess appropriate licenses and certifications. Bidders must submit all rates on Exhibit B-1, Rate Sheet, including pricing for nine hourly service categories plus parts and as-needed services totaling 25% of service rates for unforeseeable work, with all costs incorporated into the rates with no separate billing permitted. Key dates include an optional bidders' conference on May 7, 2026, at 1:30 PM via Microsoft Teams, an optional walk-through on May 14, 2026, at 9:00 AM at the facility, letters of inquiry due by May 15, 2026, electronic bid submission by May 20, 2026, at 11:00 AM, and public bid opening on May 21, 2026, at 2:00 PM. The contract term extends from anticipated commencement upon approval through August 31, 2027, with potential extension options.

This procurement includes a mandatory 3% Disabled Veteran Business Enterprise (DVBE) participation requirement for bids exceeding $15,000, with DVBE incentives available up to 5% for evaluation purposes, and a 5% Small Business Preference available to certified small or micro businesses, capped at $50,000 in discount value. The State reserves the right to increase or decrease participating locations and adjust service frequency throughout the agreement term. Invoices must be submitted electronically with completed Service Reports and supporting documentation, with payment made in arrears in accordance with Government Code Chapter 4.5 within the timeframe specified. No specific incumbent vendors or budget range is identified in the available documentation; however, the compensation structure utilizes a Master Agreement rate-based model where contractors are compensated according to rates specified on Exhibit B-1. This is the fifth rebid iteration for this solicitation, indicating previous unsuccessful attempts to secure qualified contractors for these fire suppression system services at the DVI facility.