C5612530-D, Rebid 1 - Hydraulic Dock Leveler Maintenance and Repair Services

The California Department of Corrections and Rehabilitation (CDCR) has issued an Invitation for Bid (IFB) for Hydraulic Dock Leveler Maintenance and Repair Services at Pleasant Valley State Prison in Coalinga, located in Fresno County. The procurement (Bid C5612530-D, Rebid 1) seeks a contractor to provide comprehensive maintenance and repair services for four hydraulic dock levelers, including three Serco A4838 units at the Main Warehouse and one W.B. McGuire 30,000-50,000lb capacity unit at the Central Kitchen. The contractor must provide all necessary materials, labor, tools, transportation, and equipment for routine preventive maintenance and repairs. Key deliverables include removal and installation services, ongoing maintenance, and emergency repair capabilities. Contractors must possess either a valid California C-61/D-21 Limited Specialty License for Machinery and Pumps or a B License with a qualifying subcontractor. Two certified service technicians are required, with services to be performed during normal business hours (8:00 AM - 4:00 PM, Monday-Friday), and emergency response mandated within 24 hours. Important dates include an optional walk-through on February 20, 2025, question submission deadline of February 21, 2025, bid submission deadline of February 27, 2025 at 11:00 AM, and a public bid opening on March 3, 2025 at 2:00 PM.

The contract includes specific set-aside provisions and preferences for disadvantaged businesses, with a mandatory 3% Disabled Veteran Business Enterprise (DVBE) participation requirement and DVBE incentives ranging from 1-5% based on participation levels. A Small Business preference of 5% is also available. The contract term runs through June 30, 2027, with a comprehensive pricing structure that includes rates for removal/installation, maintenance services, hourly rates for both normal and emergency services, and a $10,000 parts allowance. Bidders must provide pricing for all line items, with zero-dollar amounts interpreted as no-cost services. A minimum 1% discount (minimum $50) is offered for invoices paid within 30 days, which may serve as a tiebreaker in bid evaluation. The hourly rate structure covers an estimated 320 hours of normal business services and 160 hours of emergency services. Contractors must include travel time and per diem expenses in their proposed rates. While no incumbent vendor is specifically mentioned, the procurement appears to be a rebid of an existing service contract for maintaining critical logistics infrastructure at the state prison facility.