C25683016 - Septic Vault/Tank Pumping and Disposal

The California Department of Parks and Recreation, Sierra District, is issuing an Invitation for Bids (IFB) for septic tank and vault pumping, hauling, and disposal services at Emerald Bay State Park located in El Dorado County. The procurement encompasses routine and emergency septic pumping services for four distinct locations: the Vikingsholm Apartment Vault (750-gallon capacity), Vikingsholm Public Vault Toilet (3,000-gallon capacity), Boat Camp Holding Tank (300-gallon capacity), and Boat Camp Vault Toilets (two 500-gallon vaults). Services are scheduled primarily from April through October, with pumping frequencies ranging from once to twice monthly at each location, and the contractor must maintain an eight-hour emergency response time with 24-hour contact availability. Prospective bidders must possess a California Motor Carrier Permit and are required to conduct independent site inspections prior to bid submission, as no formal job walk will be provided. The question deadline is January 30, 2026, with answers posted via addendum on February 4, 2026; sealed bids must be received by February 12, 2026, at 2:00 PM PST, with Notice of Intent to Award on February 13, 2026, and the anticipated contract start date of April 27, 2026. The contract term is two years from the Notice to Proceed (April 27, 2026 through December 31, 2027), with the State retaining the option to amend for one additional year at identical rates. The engineer's estimate for this procurement is $55,180.00, and bidders' bids must remain valid for 30 calendar days following bid opening.

The procurement includes a five percent (5%) Small Business Preference available to properly certified small businesses that submit a completed GSPD-05-105 form with their bid proposal, or to non-certified businesses that subcontract at least 25% of the contract amount to certified small businesses. The Disabled Veteran Business Enterprise (DVBE) participation requirement of 6% has been waived; however, qualified DVBE contractors may still receive up to a 5% bidding incentive based on verified participation levels. All bidders must submit comprehensive documentation including certification clauses, DVBE declarations if applicable, payee data records, artificial intelligence disclosures, and civil rights certifications. The contractor must maintain specific insurance coverage including general liability of $1,000,000 per occurrence, motor vehicle liability of $1,000,000 combined single limit, workers' compensation insurance, and pollution liability insurance of $1,000,000 per incident with a $2,000,000 aggregate limit. No incumbent vendor information or existing infrastructure integration requirements are specified in the procurement documents. The contract value is estimated at $55,180.00 over the two-year base term.