Butts County School System SNP Food Bid SY27

The Butts County School System is issuing an Invitation for Bid (IFB) for food products to support its School Nutrition Program during School Year 2026-2027. The procurement seeks sealed bids for food supplies to be delivered to six school locations: Jackson Elementary School, Daughtry Elementary School, Stark Elementary School, Henderson Middle School, Jackson High School, and the Board of Education office. The contract period runs from July 1, 2026 through June 30, 2027, with options for a three-month extension at the same bid pricing and renewal options available for up to four additional one-year terms based on vendor performance. Key deadlines include May 8, 2026 for written questions, May 26, 2026 at 9:30 a.m. for bid submission at 181 N. Mulberry Street, Jackson, Georgia 30233, and anticipated award notification on June 10, 2026. All bid prices must remain firm for 30 days from the contract award date and thereafter remain fixed for the contract period, with limited exceptions for price adjustments based on third-party market publications such as USDA Agricultural Marketing Service reports or Consumer Price Index data submitted 30 days in advance. Bidders must include all packing and transportation costs on a freight-on-board basis with no separate fuel charges allowed, and all pricing is subject to the lowest responsive and responsible bidder determination within approximately 60 days of bid opening.

Compliance with federal regulations is mandatory, including Buy American provisions (7 CFR 210.21(d)), Hazard Analysis and Critical Control Points (HACCP) requirements, debarment and suspension verification for bids exceeding $25,000, and lobbying certifications for bids exceeding $100,000. The School Nutrition Program Food Bid does not indicate any specific set-aside designations or restrictions limiting competition to disadvantaged enterprises or particular organization types. No incumbent vendors or current contractors are identified in the solicitation documents. Payment will be made within 30 days of receipt and acceptance of properly delivered goods, with monthly invoices submitted to SFA Bookkeeper Melinda Johnson. The Butts County School System reserves the right to award single or multiple vendors and to accept or reject any or all bids in whole or part. No specific budget range or award value is disclosed in the available solicitation materials.