Butterfly Valves and Valve Accessories

The City of Madison Purchasing Services, acting on behalf of Madison Water Utility, has issued a Request for Quotation (RFQ 5211-0-2023-BG) for butterfly valves and valve accessories. The procurement specifically seeks 16-inch mechanical joint butterfly valves with associated fastening kits, including gaskets, glands, and corrosion-resistant bolts that must comply with ANSI/AWWA C111/A21.11 standards. Acceptable valve models include Kennedy B4500 and Mueller B3211-20, with mandatory compliance to AWWA C504 standards. The evaluation criteria will consider total cost, quality, warranty, delivery capabilities, past performance, and service reputation. Key procurement dates include: questions due by March 20, 2023, answers provided by March 22, 2023, and quotation submissions due by March 28, 2023, at 2:00 PM CST. Quotes will remain binding for 90 days following the bid due date, and bidders must specify delivery timelines and confirm pricing firmness. Deliveries must be made FOB Madison with shipping charges included, and materials must be packaged on pallets suitable for overhead crane unloading.

While no specific set-aside designations were explicitly mentioned, the City has established a local vendor preference policy that grants scoring preference to registered local suppliers. The RFQ indicates potential award to Core & Main, with their bid featuring Kennedy brand equipment at $3,102.00 per valve, compared to Ferguson's competing bid of $4,070.00 per Mueller brand valve. The total extended price for the two 16-inch valves would be $6,204.00, with Core & Main offering a 1% net 30 discount and confirming price firmness for one year. The City reserves the right to purchase on the open market and backcharge against quotes if shipments are not made as promised, and no payment will be due until the total shipment is received. Bidders must provide separate pricing for gaskets, glands, and bolts as specified on the price proposal form, with deliveries requiring at least 24-hour advance notice to Madison Water Utility.