Butterfly Valves and Valve Accessories

The City of Madison, Wisconsin Finance Department, specifically the Madison Water Utility, issued a Request for Quotation (RFQ 5015-0-2021-BG) for butterfly valves and valve accessories on June 3, 2021. The procurement seeks three 16-inch and two 20-inch mechanical joint butterfly valves, with additional optional fastening kits in sizes ranging from 6 to 20 inches. Valves must meet AWWA C504 specifications and conform to acceptable models like Kennedy B4500 and Mueller B3211-20, with valve accessories including armor tip conductivity mechanical joint gaskets without lead and corrosion-resistant bolts per ANSI/AWWA C111/A21.11 standards. Key evaluation criteria encompass cost, quality, compatibility, warranty, delivery, past performance, and service capability. Critical procurement dates include questions due by June 9, 2021, answers provided by June 14, 2021, and quotations due by June 18, 2021, at 1:00 PM CST, with bids submitted via email to bids@cityofmadison.com. Bidders must indicate pricing firmness for one year and specify delivery timelines, with a required 24-hour delivery notice.

The RFQ includes a local vendor preference policy that grants scoring preference to local suppliers registered as of the bid due date. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documentation. Core & Main was awarded the contract with a total contract value of $13,435.00, undercutting a competing bid from Etna at $16,200.00. The pricing structure includes unit prices of $2,195.00 for 16-inch valves (extended to $6,585.00) and $3,425.00 for 20-inch valves (extended to $6,850.00). The solicitation does not permit partial orders, and quotes cannot be withdrawn for 90 days following the due date. Delivery of valves must be to Madison Water Utility at 110 S. Paterson Street, with all pricing including shipping charges FOB Madison. The contract appears to be a straightforward procurement of critical water utility infrastructure components with a focus on competitive pricing and local vendor engagement.