Butterfly Valves and Valve Accessories

The City of Madison Finance Department Purchasing Services, acting on behalf of Madison Water Utility, issued Request for Quotation (RFQ) #4913-0-2020-BG for butterfly valves and valve accessories. The procurement specifically seeks rubber seated butterfly valves (16 inches and larger) complying with AWWA C504 specifications, including mechanical joint fastening kits and related accessories. Specific quantities include two 20-inch mechanical joint butterfly valves, 60 six-inch fastening kits, five 10-inch fastening kits, and two 20-inch fastening kits, with additional quote-only items for 8-inch, 12-inch, and 16-inch fastening kits. Acceptable valve models include Kennedy B4500 and Mueller B3211-20. The evaluation criteria encompass factors such as cost, quality, compatibility, warranty, delivery, and past performance, with the city reserving the right to reject materials not meeting specifications. Key dates include a technical specification question deadline of April 22, 2020, with answers due April 27, 2020, and quotation submissions due by 1:00 PM Central Standard Time on April 29, 2020, via email, mail, or fax.

The solicitation demonstrates a local vendor preference purchasing policy, potentially advantaging registered local suppliers. Five vendors submitted bids: Core & Main, ETNA, Ferguson, First Supply, and PKJ International LLC, with Core & Main ultimately winning the contract at $7,392.23 - the lowest responsive bid. Competing bids ranged from $7,838.90 to $20,895.00, with Ferguson offering the second-lowest total at $10,103.00. The bid summary included manufacturer and model specifications from brands like Kennedy, Mueller, Tyler Union, and M&H Valve. Quotes are required to provide delivered pricing including all shipping charges, with Free on Board (FOB) delivery to Madison Water Utility's facility at 110 South Paterson Street, Madison, Wisconsin. Bidders must specify delivery timeframes and confirm whether prices remain firm for one year from the bid date or propose an alternative timeframe. Quotes cannot be withdrawn for 90 days following the due date.