Bus/Auto Parts and Supplies (Cooperative)

Capital Region BOCES is conducting a cooperative Request for Bids (RFB #26-002) for Bus and Auto Parts and Supplies, representing a collaborative procurement on behalf of six school districts: Burnt Hills-Ballston Lake, Cobleskill-Richmondville, Duanesburg, Niskayuna, South Colonie, and Voorheesville. The procurement seeks comprehensive bus and auto parts spanning multiple categories including batteries, bulbs, filters, chemicals, fuses, garage supplies, and hardware components specifically for transportation department maintenance. Bidders must provide detailed product information, catalog references, and pricing, with the ability to bid on individual items or entire catalogs. The contract term is one year, from September 1, 2025, through August 31, 2026, with an option for one additional consecutive year renewal. Key bidder qualifications include successful prior product delivery, compliance with delivery schedules, and provision of at least three current customer references. The bid submission deadline is June 5, 2025, at 2:00 PM, with vendors required to maintain specific insurance coverages and name Capital Region BOCES as an additional insured.

The cooperative contract allows for potential price adjustments upon renewal, with initial contract pricing to remain firm. Vendors must extend offered pricing to all identified participating districts, with individual districts issuing purchase orders and making direct payments to awarded vendor(s). While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the procurement allows for comprehensive vendor participation across multiple product categories. The bid documents include detailed exhibit forms requiring vendors to specify percentage discounts from various pricing sources such as catalogs, web pricing, manufacturer price lists, and vendor price lists. Vendors must submit comprehensive pricing information, including shipping terms and potential product exclusions. Though a specific award value is not disclosed, the extensive line-item list (approximately 300 items) suggests a potentially significant contract value across the six participating school districts, covering a wide range of automotive and bus maintenance supplies.