Bus Wash

The Livingston Educational Service Agency is issuing a Request for Proposal (RFP) for the complete removal of an existing bus wash system and installation of a new computerized brush/gantry wash system to service a fleet of 78 buses and 4 vans. The procurement requires vendors to design and install a system capable of accommodating varied vehicle sizes including vans, full-size pickup trucks, and 40-foot conventional school buses, preferably retrofitting into the existing 60-foot by 18-foot by 20-foot wash bay with 12x12 door openings. The new system must utilize existing municipal water supply and discharge capabilities along with the existing 208V 3-phase electrical supply while meeting all applicable federal, state, and local standards. Vendors must provide comprehensive deliverables including project management, a detailed installation schedule with at least three update meetings, installation by qualified personnel, in-person and web-based training, and post-implementation technical support with 4-hour verbal response and 24-hour onsite response times for service calls. Required qualifications include Workers' Compensation Insurance and Commercial General Liability Insurance with minimum limits of $1,000,000, along with submission of company background information, principal officer details, federal employer ID numbers, and references from similar facilities. The evaluation criteria include proposal price, company experience, proposal thoroughness and compliance with specifications, clarity and detail of submission, and reputation and prior performance. The proposal due date is March 25, 2026, at 12:00 pm EST, with the project preferably completed by July 31, 2026, and successful vendors required to execute the contract within 10 days of award notification.

The RFP does not indicate specific set-aside designations or restrictions limiting response to particular types of organizations or disadvantaged enterprises. All proposals must include a notarized Familial Relationship Disclosure Statement and an Iran Economic Sanctions Act Affidavit, with the Livingston Educational Service Agency to be named as an additional insured on liability coverage. There is no identified incumbent vendor or current contractor information provided in the procurement documentation. The project involves retrofitting into an existing 60-foot by 18-foot by 20-foot wash bay and integrating with existing municipal water and electrical infrastructure, requiring compatibility with the current 208V 3-phase electrical supply. No specific award value or budget range is disclosed in the available RFP materials. The agency reserves the right to reject any or all proposals, waive minor irregularities, and award to other than the lowest respondent, with all proposals considered best and final offers.