Bus Wash

The Livingston Educational Service Agency is soliciting proposals for the complete removal and replacement of an existing bus wash system through a Request for Proposal (RFP) process. The agency seeks qualified vendors to design, supply, and install a new computerized brush/gantry wash system capable of servicing a fleet of 78 buses and 4 vans, with automatic adjustments to accommodate varied vehicle sizes including full-size pickup trucks and 40-foot conventional school buses, along with effective underbody washing capabilities. The preferred solution involves retrofitting the system into the existing 60-foot by 18-foot by 20-foot wash bay with 12x12 door openings, though vendors may propose voluntary alternates requiring a new wash bay construction. Deliverables include project management, installation by qualified and certified personnel, comprehensive training (in-person, written, and web-based), and post-implementation on-call support with service calls responded to verbally or in writing within four hours and onsite response within 24 hours. The system must utilize existing municipal water supply and discharge infrastructure with 208V three-phase electrical supply and comply with all applicable federal, state, and local standards, along with preventative maintenance schedules. Proposals are due by March 13, 2026, at 12:00 pm EST at the Livingston Educational Service Agency, 1425 W Grand River, Howell, MI 48843, with project completion preferred by July 31, 2026, and proposals will be publicly opened and read at the submission location. Vendors must submit one signed original and one copy of their proposal, including company background, experience with similar facilities, insurance certificates with a minimum $1,000,000 general liability coverage, Workers' Compensation coverage documentation, notarized familial relationship disclosure statements, and Iran Economic Sanctions Act affidavits.

The RFP does not specify any set-aside designations or restrictions on the types of organizations eligible to respond, nor does it identify disadvantaged enterprise requirements or incumbent vendors and current contractors. No information regarding existing infrastructure partnerships or technology integration requirements beyond the specified utility connections and compliance standards is provided. The RFP does not disclose specific pricing information, funding source details, or award values or budget ranges; however, proposals are valid for 60 days from the submission date, and award shall be made to the most responsible vendor whose proposal is most advantageous to the District based on evaluation criteria that emphasize vendor qualifications, experience, and comprehensive service delivery capabilities.