Bus Detailing Services

Cecil County, Maryland's Transit Division is soliciting quotes through Request for Quote (RFQ) Q-26-011 for comprehensive Bus Detailing Services. The procurement targets interior cleaning services for a fleet of 28 vehicles, including International and Ford cutaway buses, Freightliner transit vans, and Dodge wheelchair minivans. Vendors must provide quarterly detailed interior cleaning that encompasses disinfecting surfaces, removing debris, cleaning operator areas, windows, seats, floors, and high-touch points using EPA-approved, non-hazardous cleaning products. Cleaning services will be available on Saturdays from 6:00 AM - 2:30 PM and up to four vehicles Monday-Friday from 7:00 AM - 3:30 PM with prior scheduling. Bidders must comply with OSHA and EPA standards, utilize appropriate personal protective equipment, and demonstrate personnel training in transit vehicle cleaning methods. The initial contract term runs from July 1, 2025, through June 30, 2026, with a potential first renewal option for the subsequent year. The proposal due date is June 16, 2025, with vendors required to submit comprehensive documentation including a Certificate of Status from the Maryland Department of Assessments and Taxation, a W-9, and agreement to specific contractual terms.

The county has established specific insurance requirements for potential contractors, including $2,000,000 in general liability coverage, $1,000,000 in automobile liability, and mandatory workers' compensation insurance. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the solicitation appears open to qualified vendors meeting the technical and insurance requirements. Cecil County reserves the right to reject any bid and will make awards based on Total Bid Amounts, with payments to be remitted within 30 days of invoice receipt. The comprehensive cleaning checklists provided in the solicitation documents outline meticulous cleaning expectations, including vacuuming, shampooing seat surfaces, cleaning windows, mirrors, dash panels, stanchions, handrails, ceilings, ventilation vents, floors, wheel housing, steps, ramps, and wheelchair lifts. Though specific budget ranges are not detailed, the scope covers quarterly cleaning for 28 vehicles, suggesting a potentially significant annual contract value. Vendors will be expected to provide a systematic, thorough cleaning approach with rigorous quality control mechanisms as demonstrated by the detailed Service Verification and Cleaning Checklists.