Bus and Fleet Vehicle Tires and Tire Services

Rockwood School District, a Missouri K-12 school district serving approximately 19,000 students across 30 schools in western St. Louis and northern Jefferson counties, is issuing a Request for Proposal to procure bus and fleet vehicle tires and tire services. The District seeks qualified vendors to supply tires for buses and fleet vehicles and provide comprehensive tire services, including mounting, balancing, repairs, capping, retreading, and emergency roadside assistance available during standard business hours (Monday-Friday, 7:00 AM - 4:30 PM) and after-hours weeknight and weekend service. Deliverables include specific tire brands and models for five categories: large and small buses, grounds vehicles, other fleet vehicles, and recapped drive tires, with delivery to three transportation locations in Wildwood, Fenton, and Eureka, Missouri. The selected vendor must maintain comprehensive general liability insurance of $1,000,000 per occurrence, automotive liability insurance of $1,000,000 per occurrence, and workers' compensation as required by law, with the District listed as additional insured. The contract will be a three-year term commencing August 1, 2026, and continuing through June 30, 2029, subject to appropriation and availability of funds, with all prices remaining fixed through the contract term except for manufacturer price increases mutually agreed upon in writing. Sealed bids must be submitted exclusively through the Rockwood School District Bonfire online portal, with questions due by March 17, 2026, and proposals due by March 31, 2026, at 2:00 PM CST; the Board of Education will submit the award recommendation on April 22, 2026, with formal approval anticipated by May 7, 2026.

Contractors must comply with federal work authorization requirements, including E-Verify enrollment for applicable business entities, and adhere to the District's tobacco-free environment policy and nondiscrimination policies. The RFP does not identify any specific set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or current contractors. Proposers must submit detailed pricing on the provided Exhibit B Bid Sheet for all tire categories and services, and the District will not include federal excise tax, transportation tax, or state retail sales tax in cost proposals due to its tax-exempt status. Vendor pricing must remain valid for at least 90 days from the proposal submission deadline. The District reserves the right to reject any or all proposals, split awards, or make multiple awards, and may terminate the agreement with 15 days' notice or for cause with 15 days to cure after written notice of default. No specific budget or award value range has been disclosed in the solicitation materials.