Burke Playground Equipment, Parts and Accessories

Sarasota County is conducting a sole source procurement for Burke playground equipment, parts, and accessories through Solicitation No. 2023-ISS-077, with Top Line Recreation identified as the primary vendor. The procurement specifically targets playground equipment manufactured by BCI Burke Company, LLC, with the contract covering parks and recreation facilities in Sarasota County, including the Siesta Key CDP area. The solicitation was released on November 6, 2023, with key deadlines including November 17, 2023, for submission of questions and November 20, 2023, at 5:00 pm for final responses. Electronic submissions must be completed through the ProcureNow portal, with vendors required to complete an Intent to Sole Source Response form. The county reserves the right to convert the procurement to a competitive solicitation if other vendors can demonstrate the ability to supply equivalent playground equipment and accessories. Vendors must provide comprehensive documentation demonstrating their capability to meet the county's specific playground equipment requirements.

The procurement allows for potential vendor participation, though BCI Burke Company has confirmed Top Line Recreation as their exclusive provider in Florida, with exceptions for ten specific counties. No explicit set-aside designations for disadvantaged enterprises were noted in the documentation. The current procurement represents a renewal of an existing contract, with an estimated expenditure of $20,000 per fiscal year and an authorized procurement budget up to $50,000. The contract term is set to run from December 13, 2023, to December 12, 2024, with potential for future renewals. Vendors must comply with standard county procurement requirements, including provisions for vendor certification regarding scrutinized companies, employment eligibility verification, and adherence to local, state, and federal regulations. Insurance requirements and public records law compliance are also mandatory for potential contractors. The sole source justification emphasizes that Burke is the preferred playground system for the county's parks department, with Top Line Recreation offering a specific discount.