Bulk Water Softener Salt - Request for Quote

The Colorado Department of Corrections issued a Request for Quote (RFQ) for the procurement of bulk water softener salt to support operations at the Arkansas Valley Correctional Facility in Crowley, Colorado. The solicitation seeks approximately 450 tons of coarse grain water softening salt to be delivered via pneumatic delivery system in 25-ton loads throughout the contract period, with deliveries scheduled as needed by facility staff. The contract term runs from July 1, 2016 through June 30, 2017, and submissions are due by July 7, 2016 at 2:00 PM Mountain Time, with responses accepted via fax or email to Stephanie Diggs, the purchasing agent. Bidders must submit a per-ton bid price and total bid price, including any applicable fuel surcharge per trip, with pricing remaining firm for the entire contract term. Evaluation criteria include cost, projected delivery dates, quality and security considerations, life-cycle costs, bidder qualifications and experience, and past performance. Successful bidders must be registered on the Colorado Vendor Self Service (VSS) website to respond and must provide proof of General Liability insurance of at least $1,000,000 per occurrence and Workers Compensation insurance prior to receiving a purchase order. Award will be made to the bidder whose response is most advantageous to the State, with FOB-Destination terms requiring bidders to include freight costs in their pricing and payment terms assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified.

The RFQ does not specify any set-aside designations or restrictions on the types of organizations eligible to respond, nor are any incumbent vendors or current contractors identified in the solicitation documents. No guaranteed quantities or dollar amounts are specified in the contract, and the CDOC reserves the right to cancel any order if delivery is not made by the projected date stated in the bid response. The solicitation does not include a stated budget range or award value, as pricing is competitive and dependent on individual bidder submissions. Integration with existing infrastructure is limited, as the procurement involves commodity delivery to an established facility location at 12750 Highway 96 & Lane 13, Crowley, CO 81034. There is no indication of preference for disadvantaged enterprises or other special designations within the available solicitation materials.