Bulk oil, tanks, and monitoring systems - rebid

The City of Baton Rouge and Parish of East Baton Rouge Purchasing Division is soliciting sealed bids for a rebid of bulk oil, tanks, and monitoring systems for its Fleet-Central Garage Department, with bids due November 18, 2026 at 11:00 a.m. CST. Bidders are encouraged to participate as certified small, minority, or women-owned businesses or to demonstrate good-faith subcontracting efforts with such firms. The City-Parish does not impose a set-aside.

The scope covers pricing for six grades of motor oil (Items 0001-0006) at estimated quantities of 5,500 gallons per grade annually, six gravity-feed polyethylene tanks (Item 0007), and one digital or remote oil monitoring system (Item 0008). Products must be new and current, with materials and workmanship guaranteed for at least one year from delivery. Safety Data Sheets for all chemical products must accompany the bid or be submitted within five days of request. Vendors must register in the Vendor Self-Service system and submit a W-9 before contract execution. Delivery is F.O.B. destination to Central Garage at 333 Chippewa Street, Baton Rouge, during 6:00 a.m. to 3:00 p.m., with freight prepaid by the vendor.

The contract is firm for one year, with second and third-year extensions available by mutual agreement through written notice before expiration. No guaranteed minimum quantities apply despite the estimated annual quantities. The City-Parish may terminate for convenience with 30 days' written notice or immediately for default. The City-Parish reserves the right to award items separately, grouped, or on an all-or-none basis. Bid prices must remain firm for a minimum of 60 days. Payment is Net 30 following receipt of invoice or delivery, whichever is later, and quotes must exclude state and local taxes.