Bulk Oil

The Missouri Department of Transportation (MoDOT) Northwest District is seeking qualified vendors to establish a price agreement for the supply and delivery of bulk oil products. This Invitation for Bid (IFB605NW22000580) specifically solicits bids for 15W-40 lubricating oil and universal hydraulic transmission oil in 30-gallon and 55-gallon drums. The procurement allows for both plant pick-up and delivery options within the MoDOT Northwest District area. The initial contract period will run from the date of award through October 31, 2022, with the option to renew for up to three additional one-year terms. Bidders must provide comprehensive pricing for both pickup and delivery, with deliveries requiring two business days' advance notice and a MoDOT representative present during delivery. The evaluation criteria will focus on the lowest and best bid that meets all mandatory specifications, with pricing assessed on the total cost for both plant pick-up and delivered orders. The bid submission deadline is October 13, 2021, at 2:00 PM CDT, with bids to be submitted electronically through the MissouriBUYS eProcurement system.

The solicitation encourages participation from Minority Business Enterprises (MBE) and Women-Owned Business Enterprises (WBE), with specific goals of 10% MBE and 5% WBE participation through subcontractors, suppliers, or joint ventures. Service-disabled veteran businesses may also receive a preference in the evaluation process. Vendors must comply with state regulations, including the Domestic Products Procurement Act and prohibitions on employing unauthorized aliens. The contract includes specific insurance requirements, including general liability and automobile liability coverage of $3 million per occurrence, as well as workers' compensation insurance. An escalation clause allows for potential price increases after the first three months of the initial contract or any renewal period, subject to MoDOT approval. Vendors must be prepared to provide Material Safety Data Sheets, handle proper drum deposits and collection, and meet all environmental and safety requirements for product delivery and handling. While no specific budget range is explicitly stated, the contract will be awarded on an as-needed, if-needed basis, with no guaranteed minimum purchase quantities.