Bulk Oil

The Missouri Department of Transportation (MoDOT) Northwest District is seeking bids to establish a price agreement for bulk oil products through Invitation for Bid (IFB) number IFB605NW22000389. The procurement is specifically for 15W-40 lubricating oil and universal hydraulic transmission oil, available in both 30-gallon and 55-gallon drums, with options for plant pickup and delivery within the Northwest District area. Vendors must provide pricing for both pickup and delivery options, with delivery fees incorporated into unit pricing and all deliveries scheduled at least two business days in advance during normal business hours. The initial contract period runs from the date of award through September 1, 2022, with potential for up to three additional one-year renewal options. Bids must be submitted electronically through the MissouriBUYS Statewide eProcurement System, with the bid submission period running from August 31, 2021, to September 13, 2021, at 7:00 PM GMT. The contract will be awarded to the lowest responsive and responsible bidder meeting all specified requirements, with orders to be placed on an as-needed basis and no guaranteed minimum purchase quantities.

The solicitation encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with a goal of 10% MBE and 5% WBE participation through subcontractors, suppliers, or joint ventures. Vendors must have pickup locations within the MoDOT Northwest District area and provide Material Safety Data Sheets for all products, with responsibility for drum collection and removal when emptied. The contract includes cooperative purchasing provisions, allowing Missouri counties, cities, and other political entities to potentially purchase from the awarded contract. Vendors must comply with various state requirements, including the Domestic Products Procurement Act, employment of unauthorized aliens, and maintaining specific insurance coverage, including $3 million in general liability and automobile liability insurance. While no specific incumbent vendor is mentioned, the solicitation indicates that payment terms will be Net 30 days, and there is an escalation clause allowing for potential price increases during renewal periods with proper justification. The total contract value is not explicitly stated, as purchases will be made on an as-needed basis throughout the contract period.