Bulk Oil

The Missouri Department of Transportation (MoDOT) Northwest District is seeking bids to establish a price agreement for the supply and delivery of bulk oil products, specifically lubricating oil (15W-40) and universal hydraulic transmission oil. The procurement is an Invitation for Bid (IFB) targeting qualified vendors to provide these products in both 30-gallon and 55-gallon drums, with options for plant pick-up and direct delivery. The initial contract period will run from the date of award through August 16, 2022, with the potential for up to three additional one-year renewal periods. Bids are due by August 13, 2021, at 7:00 PM GMT, and will be submitted electronically through the MissouriBUYS eProcurement system. The contract will be awarded to the lowest and best responsive bidder meeting all mandatory specifications, with evaluation criteria including pricing, vendor responsibility, and compliance with technical requirements. Delivery requirements are specific, including 24-hour advance notification, mandatory presence of a MoDOT representative during delivery, and restrictions on delivery times (no deliveries from 30 minutes before sundown to sunrise or during holidays).

The solicitation encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with specific goals of 10% MBE and 5% WBE participation. Vendors must comply with the Domestic Products Procurement Act, which requires the use of American-made goods when feasible, and provide verification of enrollment in a federal work authorization program. While no specific incumbent vendor is identified, the contract allows for cooperative purchasing by Missouri counties, cities, and other political entities. Bidders must maintain appropriate insurance coverage, including general liability ($500,000 per person/$3,000,000 per occurrence), automobile liability, and workers' compensation. The contract includes an escalation clause allowing potential price increases after the first three months, subject to MoDOT approval, and vendors must provide Material Safety Data Sheets for each product. Although no specific budget range is listed, the contract is structured on an as-needed, if-needed basis, meaning MoDOT does not guarantee minimum purchase quantities.