Bulk Motor Oil and Bulk Hydraulic/Transmission Oil

The Missouri Department of Transportation (MoDOT) Northeast District is seeking to establish a price agreement for the supply and delivery of bulk motor oil and bulk hydraulic/transmission oil to various locations throughout its Northeast District. The Invitation for Bid (IFB605NE23001331) requests pricing for approximately 3,456 gallons of motor oil and 3,024 gallons of hydraulic/transmission oil to be delivered to 21 different locations during calendar year 2023. Vendors must provide virgin oil products that strictly comply with the General Services Specification #MGS-92-12K, and are required to submit pump meter certifications, Material Safety Data Sheets, and product samples upon request. The solicitation period runs from December 2, 2022, to December 22, 2022, with bids due by 1:00 PM CST on December 22, 2022. The contract will be awarded on an "All or Nothing" basis to the lowest responsive and responsible bidder, with deliveries to be made on an as-needed, if-needed basis throughout the 2023 calendar year.

The IFB encourages Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation, with specific goals of 10% MBE and 5% WBE involvement through subcontractors, suppliers, joint ventures, or other arrangements. Service-Disabled Veteran (SDV) preferences may also apply. Contractors must maintain specific insurance coverages, including general liability ($500,000/$4,000,000), automobile liability ($500,000/$4,000,000), and workers' compensation coverage. Payment terms are set at Net 30 days, with single invoices requested upon delivery completion and no partial payments allowed. An escalation clause permits potential price increases after the first six months of the contract, subject to MoDOT's approval and written justification. While no specific incumbent vendors are mentioned, MoDOT reserves the right to increase or decrease quantities based on actual needs during the agreement period and may issue separate solicitations for similar products if necessary. Though an exact award value is not specified, the historical usage suggests an estimated annual procurement of bulk oil products for the Northeast District.